Our Priorities: Security, Privacy, Nature
A. RV Resort
1. Office Hours are: 9am-2pm. Monday – Friday. Postage will be applied to the door if working in the field.
2. Quiet hours are 10pm-7am, or dusk, whichever comes first. No loud music/noises that are a nuisance to other guests. This includes generators unless its an emergency. The playground closes at 9pm or dusk, whichever comes first.
3. All outside visitors are required to check-in and register with the office. Guests booked with the RV Resort are responsible for their visitors. Guests can update visitors by kiosk, text, phone, or office hours.
4. Driving paths are restricted to the designated roads, and the overflow parking area. The resort fence line is restricted to resort staff only.
5. Age and aesthetic recreational vehicles preferred. 15 years old or newer. Exceptions are on a case-by-case basis from management. Please send pictures of all 4 exterior sides to abilenebutterflyrv@outlook.com for approval.
6. Ongoing monthly guests will receive a criminal background check, at no cost to them. We reserve the right to not provide service at our choice based on results. You agree to vacate the premises at the request of management if you violate these terms and conditions, without a refund of any prepaid fees. Upon signing the terms and conditions you authorize us to perform checks, including criminal, in connection with the service of Abilene Butterfly RV Resorts property. Abilene Butterfly RV Resort shall keep information provided and checked confidential. Failure to complete a criminal background check will result in the ongoing monthly reservation to end at the end of the first months’ stay.
7. Children under the age of 14 are required to be supervised by an adult (18+). Climbing trees, throwing stones, and playing that may cause injury to persons and property is not permitted. Guests are responsible for all the behavior of the children in their group.
8. We are gated 24/7. A code to open the gate will be provided the day prior to reservation. The gate code does change, and the code will be provided to the guests registered email. Please limit sharing the code, for the safety and security of everyone. Sharing the code with mail services is allowed.
9. Any behavior that threatens or is harmful to a visitor, guest, employee, animal or disrupts another’s enjoyment will result in the violator being ejected of service without refund. This includes loud, boisterous, threatening, abusive, insulting and indecent language, public drunkenness, illegal drugs, and disorderly conduct.
10. Speed limit is 10 mph. No off-roading is permitted. This is strictly enforced. Our roads are 1-way, except for the entrance and intake area. All drivers must possess a valid driver’s license. This includes ATV’s, UTV’s, Golf Carts, or similar.
11. Smoking/vaping/chewing tobacco is prohibited in all buildings, playgrounds, meadow, dog parks, and common areas and within 50 feet of them. All smoking/vaping/chewing tobaccos materials must be disposed in proper receptacles. Do not throw your trash on the ground. Dispose your products in your trash receptacle.
12. No solicitation or sale of any goods, products or services is allowed without full written consent from resort management. No loitering in the front office unnecessarily.
13. All RV’s must be fully self-contained, well-kept, and in good condition. Guests are responsible for maintaining a clean and organized appearance of their site. No trash is to be left out on the ground.
14. Each site is charged for 1 RV, 2 vehicles (golf cart not included), 2 adults, 3 children, 2 pets (dog/cat). Additional overnight visitors to the site are charged $15 per day. A maximum of 6 total guests/visitors per site per day allowed. No parking on vacant or undeveloped sites, dirt/grass/landscaped areas. If you cannot fit two vehicles in front of the RV, the second vehicle will need to go to overflow area.
15. Overflow parking is $50 per month, or $2 a day. Please let management know what overflow number you choose so that it is reserved to your site. The overflow area can easily accommodate boats, utility trailers, and semi-trucks, as needed. Guests agree to carry their own liability and comprehensive insurance to protect against theft, pilferage, fire, windstorm, water damage, hail and vandalism, and Abilene Butterfly RV Resort is released from all liability.
16. No outdoor freezers, outdoor refrigerators, fencing, barriers, pallets, or any other unsightly items allowed. Items outside the RV are limited to patio and yard furniture/accessories. All other items must be stored away.
17. All water hoses and sewer lines must be free from leaks.
18. Building a patio: Patio creation is limited to ongoing monthly guests only. A drawing must be submitted to management for approval, and the patio is limited to the millings. At the end of the reservation, the patio must be taken down by the site guest(s).
19. No discharging or use of fireworks are allowed. Firearm use is strictly prohibited unless you determine it necessary for legal self-defense and you accept full-responsibility for the firearms use and payment for all damages. Unholstered handguns or other uncased weapons, including rifles, shotguns, and bows and arrows are prohibited. Please keep all cased weapons locked in your vehicle. No explosive materials or other dangerous substances are permitted. Discharging of any type of firearm or weapon, including pellet, BB, firearms, and Paint Ball is prohibited.
20. Alcohol and glass containers are not permitted in any common area without full written consent from resort management.
21. Zero-tolerance for illegal/criminal/drug related activities.
22. No repairs or washing of vehicles or RV’s is allowed without full written consent from staff management.
23. Damage to the company property, including but not limited to restrooms, utilities, offices, landscaping, vehicles, street lights, WIFI, or signage is strictly prohibited. Guests will be held financially responsible for the repair and replacement of any damages and ejected without refund.
24. We reserve the right to refuse service to anyone, the right to refuse any RV that is not in good appearance or age, and to evict/deny access to anyone, under any circumstances deemed necessary. No refunds if you choose to shorten your stay or have to be asked to leave due to violation of our terms and conditions. Policy rules are designed for safety, convenience, and a clean resort for guests enjoyment. We are a service oriented business and therefore we do not have a landlord/tenant relationship/agreement with any daily/weekly/monthly/yearly guests. Payment for sites is entirely services rendered under a host /guest arrangement.
25. Guests and visitors enter at their own risk. The owner, employees, and Abilene Butterfly RV Resort is not responsible or liable, financially or otherwise, for any loss, theft, injury, accident, fire, illegal activity, wind, flood, earthquake, Acts of God, or damage to visitors, guests, animals, personal property, personal vehicles, and personal items. Guests and visitors are responsible for any damage to the park property or their own. Guests and visitors are required to have current up-to-date registration and insurance for physical damage and liability insurance for their vehicles. Guests and visitors shall comply with the written terms and conditions provided to the guest, and the guest agrees to comply with all state and federal laws, rules, ordinances, and regulations applicable to Abilene Butterfly RV Resorts property.
26. Property rules, regulations, terms, conditions, and rates may be changed at any time without prior notice in its sole and absolute discretion. Guests who do not adhere to our policies will be asked to leave without refund. Safety, security, and enjoyment for all of our guests is a priority. Any situation not directly covered by the terms and conditions will be addressed by management.
27. Trimming of live trees, branches, and other native areas is prohibited. Do not burn any firewood that does not completely fit within your above ground fire ring. Adhere to all burn laws, and check burn status before starting a fire. Do not burn trash.
28. Night lights on the front and rear of bicycles, scooters, or like items, are required for nighttime use.
29. Photography: We use video surveillance for the security and protection of our guests. We also use on-site candid photography for advertisements and promotions. Entrance to this property constitutes permission to be photographed while on the premises and for any resulting photos to be used by Abilene Butterfly RV Resort for lawful purposes without compensation or notification to the guest.
30. A guest is the person(s) that are reserved to the site. A visitor is the person(s) invited by the guest to visit the reserved site.
31. In the event any legal proceedings of any kind are instituted to collect unpaid rates, charges, fees, or damages, Abilene Butterfly RV Resort may collect from the user all reasonable costs and attorneys’ fees incurred by Abilene Butterfly RV Resort in pursuing such action.
32. NO LIABILITY. To the extent permitted by law, guests/visitors hereby indemnifies, releases, and agrees to protect and hold harmless Abilene Butterfly RV Resort, its officers, owners, employees, and agents (“Resort parties”), from and against all claims, causes of action, and/or liability arising out of or related to user’s use of the RV site, resort property, and/or any condition thereon, without limit and without regard to the cause or causes thereof or the gross negligence of resort parties.
B. Pets & Wildlife
1. Pets will be leashed at all times unless in the fenced dog park. At no time are pets allowed to “run free.” Pet waste will be picked up immediately and disposed of properly. This includes around your site and anywhere within resort property. Pet waste will not be performed in any building, meadow, bush, or tree.
2. Barking or aggressive dogs will be required to leave the park if they become a common nuisance to other guests. Dogs cannot be kept outside without an owner present. Pets are not allowed in common buildings unless they are service animals. Animals are prohibited in restrooms.
3. Dog kennels and pens outside are allowed if they are not unsightly.
4. Be aware of wildlife. We are not responsible for injuries from animals, reptiles, mammals, or insects. Do not feed wildlife and do not leave food outside for wildlife. Care should be used in the disposal of food and garbage to avoid wildlife encounters. Do not harass or approach wildlife, please notify employees of wildlife.
C. Violations/Fines/Late fees/Theft of Services
1. Violators of the terms and conditions may be fined per event, at managements discretion. Repeat offenders of the terms and conditions can be ejected without refund at managements discretion. Safety and security are a major part of our priorities for our guests and visitors.
2. Fines range from $80 to $200 dependent on severity, and the fines do not include damage/man-hour costs. All fines and costs are at management discretion.
3. Sites delinquent for more than 5 days will be assessed for an additional charge of $5 per day on top of established overdue charges.
4. THEFT OF SERVICES: You are being provided services under a site service agreement. Under no circumstances should you consider yourself a tenant with a lease. Payment for sites is entirely for services under a host/guest arrangement. According to Texas Penal Code, Section 30.05(a) & 31.04(b), any guest who leaves without paying for site services or who refuses to pay for site services when due, is subject to criminal prosecution. We will prosecute these violations under “Theft of Services Law.”
D. Emergencies and Weather
1. For all emergencies, call 911. For Non-Emergency Dispatch, call 325-673-8331. For resort maintenance needs, please call the resort phone number.
2. Severe weather does happen. Refer to the provided guide, or our website if you have lost your guide. We suggest downloading the following phone applications: CodeRED, MyRadar, The Weather Channel, Texas Storm Chasers, Radarscope. Read and prepare yourself by visiting ready.gov/severeweather , ready.gov/tornadoes , abilenetx.gov/em . The phone number for City of Abilene Emergency Management is: 325-676-6683, and Jones County Emergency Management is: 325-823-2256.
3. Evacuation route: Exit the resort via the main entrance only. Follow the road directly to West Lake Road and turn left or right. Emergency vehicles have the right of way.
4. DISCLAIMER: The designated areas within Abilene Butterfly RV Resort are provided as a Best Available Refuge only. These structures are NOT certified ICC 500 storm shelters and are not engineered to provide absolute protection against tornado wind speeds or debris. Guests are advised that recreational vehicles (RVs) offer no protection during severe windstorms or severe weather events. Under Texas Civil Practice and Remedies Code Chapter 75B, participants in campground activites assume certain inherent risks of the natural enviroment. By staying at this resort, guests acknowledge that they must monitor local weather conditions via the provided and suggested alert systems and applications and chose their own sheltering location. Winter Weather and Wildlife: Guests assume all risks inherent to the natural environment, including slip-and-fall hazards from snow/ice and the unpredictable nature of wildlife. Abilene Butterfly RV Resort assumes no liability for injury or property damage, including plumbing, resulting from the choice of refuge or the severity of any natural weather event. By staying at this resort, guests acknowledge they have received the required safety orientation and agree to follow all official National Weather Service alerts and resort evacuation orders.
E. Meadow Specific
1. No walking into non-pathed areas of the meadow. Obey all barriers, railings and posted signs. Do not pick flowers or hurt the plants, they are for the wildlife. Even if they are dead.
2. Our worst fear is someone being injured in our meadow. Please be aware of the wildlife and where you are walking, we are not responsible for guest or visitor injuries. This includes pathed and non-pathed areas.
F. Check-in/out & Reservation
1. Check-in time is any time at or after 2pm. Earlier check-ins are available if the site is available. Please call the office.
2. Check-out time is 11am. If a late check-out is needed, please call the office for approval. A fee of one-nights stay will be charged if late and not approved.
3. All reservations are to be paid in full at time of reservation. Valid government issued photo identification is required. The person making the reservation is the primary guest of the site and is responsible for the actions and safety of the sites guests and visitors and will be liable for any actions or damages caused by these guests or visitors.
4. By providing a credit card number, you are giving authorization to Abilene Butterfly RV Resort Resort to automatically bill your credit card for any outstanding costs due and any costs accrued while at the property, and any outstanding balances not paid at the time of departure.
5. Sites #’s are subject to change prior to your arrival, unless a site lock fee was paid during the time of booking.
6. Prior to departure, please ensure that your site is clean. Excessive cleaning will result in a fee dependent on the cleaning required.
7. Electric Utility is included in the daily and weekly rate. Monthly guests shall pay Abilene Butterfly RV Resort, in accordance with the resort schedule, for all electrical power charges used by the guest in connection with the use of the RV site. The $/kWh is calculated by Abilene Butterfly RV Resort according to Tex. Util. Code 184.034. The beginning meter reading is effective of the date of check-in. If, at anytime the user becomes delinquent in the payment of electrical services, Abilene Butterfly RV Resort shall withhold electric services until the user pays the delinquent amount, pursuant to Tex. Util. Code 184.036.
8. Guests shall not have the right to assign or sublet the RV site to any person or persons.
G. Cancellation Specific
1. No refunds on major holiday weekends (state/federal).
2. Cancellations made before 72 hours prior to arrival will receive a refund, and a $20.00 cancellation fee. Processing, lock, and firefly fees will be kept.
3. Cancellations made within 72 hours of arrival will forfeit 50% for the reserved site. Processing, lock, and firefly fees will be kept.
4. No-shows and cancellations after arrival forfeit 100% for the reserved site. Monthly cancellations after arrival will receive an electric bill for all electrical power charges used by the guest in connection with the use of the RV site.
H. AFFIRMATION
As a customer of Abilene Butterfly RV Resort, I fully understand and accept these terms and conditions. I also agree to vacate the premises at the request of management if I violate these rules and regulations. This agreement does not constitute a Landlord/Tenant Agreement. Payment for site is entirely for services under a Host/Guest arrangement.